If you employ five or more staff the fire risk assessment must be documented.
It is important that if you carry out your fire risk assessment yourself
that you do it in a practical and systematic way. It must take the whole
of the workplace into account, including outdoor locations and any rooms
and areas which are rarely used.
If your workplace is in a building shared with other employers, you and
all the other occupiers and any other person(s) who have control of any
other part of the workplace will need to discuss your risk assessments.
In a shared building it is imperative that all responsible persons; Communicate,
Co-operate and Co-ordinate their findings with their fire risk assessments.
I must be stressed that a fire risk assessment is not intended to be a
fire safety manual; it is a living document, in that it cannot remain
valid for an unlimited length of time. A fire risk assessment is likely
to cease being valid, if for example:
- Material alterations to the building take place
- A significant change occurs in the matters taken into account when the fire risk assessment was carried out
- A significant change in fire precautions occurs
- There are any other reasons to suspect that the fire risk assessment may no longer be valid
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Fire
Safety Legislation
sources of ignition 
